Thursday, June 9, 2011

Google Docs

Posted by lavanya at 5:25 PM

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Google Docs is a free, Web-based word processor, spreadsheet, slideshow, from, and data storage service offered by Google. It allows users to create and edit documents online while collaborating in real-time with other users. Google Docs combines the features of Writely and Spreadsheets with a prensentationprogram incorporating technology designed by Tonic Systems. Data storage of any files up to 1GB each in size was introduced on January 13, 2010.

Google Docs is Google's "SaaS" office suite. Documents, spreadsheets, presentations can be created with Google Docs, imported through the web interface, or sent via email. Documents can be saved to a user's local computer in a variety of formats including: (ODF, HTML, PDF, RTF, Text, Microsoft Office). Documents are automatically saved to Google's servers to prevent data loss, and a revision history is automatically kept. Documents can be tagged and archived for organizational purposes. The service is officially supported on recent versions of the Firfox, Internet Explorer, Safari and Chrome browsers running on Microsoft Windows, Apple OS X, and Linux operating systems.

1GB of storage is included for free. Currently additional storage costs per year are: 20GB-$5, 80GB-$20, etc. up to 16TB. Individual documents may not exceed 1GB as of 13 January 2010, embedded images must not exceed 2MB each, and spreadsheets are limited to 256 columns, 200,000 cells, and 99 sheets. In September 2009, an equation editor was added which allows rendering in LaTexformat. However, Google Docs lacks an equation numbering feature.


Google Docs serves as a collaborative tool for editing amongst users and non-users in real time. Documents can be shared, opened, and edited by multiple users at the same time. Users can be notified of changes to any specified regions via e-mail. The application supports two ISO standard document formats: OpenDocument(for both opening and exporting) and Xml(for opening only). It also includes support for proprietary formats such as .docand .xls.


Google Docs is one of many cloud computing document-sharing services. The majority of document-sharing services require user fees, whereas Google Docs is free. Its popularity amongst businesses is growing due to enhanced sharing features and accessibility. In addition, Google Docs has enjoyed a rapid rise in popularity among students and educational institutions.

Google cloud is a plug-in for WindowsMicrosoft Office 2003, 2007 and 2010 that can automatically store and synchronize any for Microsoft Word document, power point presentation, or Excel spreadsheet to Google Docs in Google Docs or Microsoft Office formats. The Google Doc copy is automatically updated each time the Microsoft Office document is saved. Microsoft Office documents can be edited offline and synchronized later when online. Google Cloud Sync maintains previous Microsoft Office document versions and allows multiple users to colaborate by working on the same document at the same time.


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